ASSOCIATION RULES & PROTOCOLS

Viikki-speksi association rules 

Start of validity: 04.12.2024 13:34:12

Name, domicile and language of the association 1§
The name of the association is Viikki-speksi ry. The association's registered office is in Helsinki and the official language is Finnish.
Finnish.

Purpose of the association 2§
The purpose of the association is to act as a platform for student theatre spectacles (later speksi).
as an implementer, promotes special activities and acts as a liaison between the entire Viikki campus and students
to maintain a hobby activity. The activity may involve individuals and
organizations.

Activities and period of operation of the association 3§
To achieve its purpose, the association produces with the help of its members and other volunteers
In addition, other activities will be organized as much as possible, such as
training, recreational events and smaller performances. The association also shares information
its activities and engages in publishing activities related to speks. The association's term of office and financial period
is 1.6.-31.5.

Supporting operations 4§
To support its activities, the association may organize sales, gig-type performances,
sell advertising space, sign sponsorship agreements, do small-scale volunteer work, and
receives donations, grants and bequests.

Members 5§
The association may have individual, association and honorary members. You can become a member by
a natural person or student association interested in speks activities. The association
The association meeting may, by a simple majority, invite a natural person to become an honorary member.
a person who has made a particularly significant contribution to the association's activities or otherwise
promoted or supported its activities or purpose.
The Board of Directors decides on the approval of members at a Board meeting. The list of members and its
is responsible for maintaining the relevant personal data contained in the board member register
responsible person.

Full members are not charged a membership fee during the first seven (7) terms of office.
After seven terms, a member must renew their membership using a separate form.
and pay the membership fee. Updating your membership and paying the membership fee
entitles to membership for the next seven terms. Individual and association members
The amount of the membership fee is decided by the association's meeting. Honorary members do not pay a membership fee.

Withdrawal from the association 6§
You can resign from the association by notifying the association's board of directors in writing. Members have
the right to resign from the association by notifying the association's board of directors in writing, or
to the chairman or by announcing it at a meeting of the association.
A member is considered to have resigned if he or she has not paid the membership fee after 2 months.
its maturity.

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Dismissal of a member Section 7
The association's board of directors may dismiss a member if the member is involved in the association or its activities.
has caused significant damage to the association outside of the association or he/she no longer meets the
the conditions of membership specified in the rules or by law. The member must be given a formal
warning before dismissal and the opportunity to correct their actions before dismissal.
A lesser measure than dismissal, for example, for violating the association's equality rules
The Chairman of the Board, together with the Equality Officer, may order
A person's ban on the operation of the spec on a case-by-case basis.

Association meetings and convening 8§

The association holds two regular meetings each year. The spring meeting is held in April.
in May and the summer meeting in June-July on a date determined by the board.

The association may hold extraordinary meetings. An extraordinary meeting of the association shall be held when
the board deems it appropriate or when at least one tenth of the association's members
of voting members for a matter specifically notified by the board in writing
The meeting must be held within thirty days of the request being made.
to the government.

The invitation to a meeting of the association must state the time, place and matters to be discussed.
The invitation must be published on the association's own email list at least two weeks before
The meeting invitation includes an agenda approved by the Board of Directors.
At the spring meeting of the association, the chairman of the board, vice chairman,
the treasurer and other members, one or two operational inspectors are elected and
the deputy auditor and other matters mentioned in the notice of the meeting will be discussed.
The financial statements, annual report and the auditors' report are presented at the association's summer meeting.
statement, it is decided to approve the financial statements and grant discharge from liability,
approve the action plan and budget for the current term and discuss
other matters mentioned in the notice of the meeting.
The venue and time of the production are under the association's discretion. The board prepares
the presentation venue and time to the association.

Rights at association meetings Section 9
All natural members of the association and honorary members have the right to attend, vote and
right to speak. All association members have the right to be present and speak. Individual members may use
their voting rights through a representative or remote connection. The decision of the meeting may also
to grant a person not belonging to the association the right to be present and speak, or to approve
person's membership application at the meeting. In the event of a tie, the vote will be decided by drawing lots.

Quorum 10§
A meeting of the association has a quorum if it has been convened in accordance with the rules.

Government 11§
The association's affairs are managed by the association's board of directors during the association's operating and financial year.
The board consists of a chairman, vice chairman and treasurer, as well as 0-8 members.
members. Board members must be members of the association.

Duties of the Board of Directors Section 12
The duties of the board are to manage the association's activities, represent the association, prepare proposals
the association's action plan, budget, annual report and financial statements,
prepare the issues raised at the association's meetings and implement the decisions made there
decisions, manage the association's finances and assets, and decide on acceptance as a member.
In addition, the board maintains the membership register, convenes the association's meetings and is responsible for 

recruiting team leaders for specs.

Board meetings Section 13
The chairman of the board convenes board meetings at the association's own
on the email list at least three days in advance. When the Chairman of the Board of Directors sees
It is possible to call a force majeure meeting without the need for an emergency meeting.
waiting period.
The Board of Directors has a quorum if the meeting has been notified in accordance with the rules and is present.
In addition to the chairman or vice-chairman, there are at least half of the board members.
If the chairman is unable to attend, the vice-chairman convenes the board and chairs the meeting.
Members and honorary members of the association have the right to attend and speak at board meetings.
By decision of the meeting, a person who is not a member of the association may also be granted
right to be present and speak.

Writing the association's name and account access rights 14§
The name of the association is written by the chairman of the board or the treasurer alone or
Vice-chairman together with another board member. Account access is
the treasurer and the chairman, and based on the decision of the board, others
board members.

Amendment of the rules 15§
The rules may be amended by a decision of the association's meeting when the amendment to the rules
with justifications has been presented in the notice of the meeting, and it is approved by a 3/4 majority vote.
Proposals for changes to the association's rules must be submitted in writing to the association.
to the board, which must present them at the next meeting of the association.

Dissolution of the association Section 16
The association shall be dissolved if the association meeting decides to do so by a three-quarters majority.
by a majority of the votes cast at two consecutive meetings. The Association
In the event of dissolution or liquidation, the association's assets will be donated to the Natural Heritage Foundation.

Start of validity: 04.12.2024 13:34:12