ACTION PLAN 2026-2027

Viikki-speksi association.

Purpose of the association

According to the rules of our association, the basic purpose of our activities is to act
as a promoter of student-led musical theatre productions, promotes special activities and
maintains the entire Viikki campus and student leisure activities.

Introduction

In 2026-2027, the Viikki-speks board will be composed as follows: Eemeli Lounela
(chairman), Jesse Lehto (vice-chairman), Mikko Kähkönen (housekeeper), Miro
Simojoki (secretary), Minna Hietaharju (public relations officer), Venla Toijonen (recruitment and
Registrar), Hille Jaakkola (Sponsor and Corporate Relations Manager) and Kian Höök (General Member).
The board also plans to recruit an event manager and 1-2 other people during the summer.
general membership.

Our main goal for the 2026-2027 term is to deliver a successful
a musical theatre spectacle, or a speksi. The conditions for this are good because the Viikki-speksi
Awareness and the number of people interested in the activity have developed to a good level compared to previous years.
thanks to years of successful productions. A familiar performance space from the previous two years
and the close cooperation developed with the new owner of the facility makes it easier for team leaders
working and enables the successful implementation of the production. We strive to ensure
the resilience of our operators by recruiting a sufficient number of team leaders and others
responsible persons to keep the workload reasonable. As a government, we want to be in the business of creating
a safe space to practice and thus be present in students' everyday lives.

The key challenge for the coming period will be the sale of HYY's properties
changing use of facilities. The facilities and their usage options for the coming season will be determined
more details later. The board will stay informed about the new premises.
information and strives to ensure the organization of the association's events and production
necessary facilities. We facilitate the transition to new facilities by informing members about the new
about facilities and practices and we are also prepared to look for facilities for events and
for training from other sources.

In accordance with Viikki-speks' strategy 2025-2030, we promote equality
in our organization, we strive to minimize our harmful environmental impact and act
actively at the intersection of students and the cultural field in accordance with the association's values.

Association matters

Administration

The board of directors of Viikki-speksi ry regularly organizes at least two meetings of the association.
During the administrative term, the summer and spring meetings. In addition to these, the Board organizes
as a rule, monthly board meetings where we discuss current issues,

We monitor the progress of the production and prepare presentations to be taken to the association's meetings.
The membership is also informed of board meetings well in advance of the meetings,
basically 7 days and according to the rules at the latest 3 days before
meeting time to promote communication and collaboration within the association.
According to our rules, invitations to association meetings are sent at least two weeks in advance.
meeting.

Chairman Eemeli Luonela is responsible for organizing the board and association meetings.
together with Vice Chairman Jesse Lehto. The Viikki-speks board will always
to provide responsible persons and other members with the opportunity to participate in meetings
via remote connection.

The previous government will familiarize the new government with its duties through written wills and
through orientation meetings. Orientation meetings ensure a clear division of responsibilities and
within the board, so that the responsible persons have time to develop in addition to their own responsibilities
the activities of the association and production. The Board is responsible for the implementation of orientations
Chairman. Certain board members and responsible persons, such as the Chairman,
The housekeeper and equality officers as well as other interested parties will participate.
If possible, attend HYY training courses to develop your own skills.

The Viikki-speks board follows the strategy approved by the association for the years 2025-2030.
The strategy enables longer-term and more integrated planning of operations, which means
we can advance our goals of promoting equality, reducing environmental burden
reduction and impactful actions in our industry. The strategy
Implementation and compliance with the rules are actively monitored.

The association's most important task is to carry out an annual musical production, which takes place
in the spring of 2027. The aim is to create the most stable operating conditions for production,
which is made easier by the previous year's experience at Alo Helsinki.

Discord serves as a low-threshold communication channel for the board and production, which
has been proven to be functional in previous periods. Separation of the general server
productions will continue this season. The goal is to develop it into an active community where
Association members can feel they belong regardless of their involvement in the production.
The board will be made more visible by presenting at association events.
comprehensively, and by organizing program numbers/events where the membership gets to know and
discusses with the board. Members are actively invited to the association's meetings and
are informed in more detail about their opportunities to influence the association.

Efforts are made to maintain the meaningfulness of government work and the internal well-being of the government.
by enabling the exchange of information within the premises before the meeting, and
by organizing government recreational events during the term, such as government changes and
Christmas Eve.

Membership

Viikki-speksi ry is a young and attractive organization. We strive to reach out to Viikki in particular.
students on campus very broadly. We want to offer as many
the opportunity to engage in hobbies and participate actively in student life. This is what we hope
also appear as new members of the association.

For the 2026-2027 term, the member register and the members' register will be managed by Venla, the registry manager.
Toijonen. You can also become a member of Viikki-speksi ry even if you do not participate in the production itself.
This way you can participate in the events organized by Viikki-speks for its members, and get
You will most likely find out about excursions organized by the speksi, for example to see other speksi.
You can join as a member via Google forms. The growth in membership is based on
usually at the beginning of the academic year, in connection with freshman events. Members are required to commit to
to follow the Viikki-speksi safer space principles in all speksi-related matters
at events. Membership is free for the first 7 terms. After that, membership fee
must be paid annually.

We intend to comply with the General Data Protection Regulation (GDPR) in our
in our operations. According to the privacy policy, we collect information from the association's members and
from production members to store member information for approval. We collect from production members
in addition, approval of the content produced during production for possible association
for public use. During the period, the privacy policy will be updated so that it
enables the collection of student numbers from new members, which we use to prepare
to any future requirements of HYY. The implementation of the data protection clause is ensured by
a government-appointed data protection officer.

Contact information is used only for communications required by the association's operations and is not
disclosed to outsiders. The information is not public. Viikki-speksi ry collects the member register
the minimum amount of contact information required for the smooth operation of our association, the Associations Act and/or
The Student Union of the University of Helsinki HYY requires. Data is stored in Google Drive.
-cloud service. The information is treated confidentially and access to the register is limited to
to the members of our association's board, from among whom the association's meeting has elected
responsible person to manage the membership register.

Economic

Expenses and income

We will cover the expenses at the beginning of the term from the base fund accumulated from previous years, which
The amount was 14,656.65 euros according to Holvi on 1 June. The costs of the production to be performed in the spring
We aim to cover this with income from ticket sales and donations from partners.
Our largest expenses consist of rental of performance and rehearsal spaces. There are also expenses
orders for overall brands, various events, material purchases and catering.
Our largest income comes from ticket sales for performances, the University of Helsinki
from the operating grant from the Student Union (HYY) and grants from partners. We receive other income from event admission fees and side sales (pizzas, pastries)
and the sale of overall brands.

Last season, ticket sales resulted in a surplus production of 1,447.76 euros.
after ancillary expenses. The surplus for the entire period was 3170.74 euros last year due to BYTDK,
From the sponsorship amounts of FTDK and MMTDK (total €2300.00). In the coming year
The biggest challenge is the change in Pupu's operations due to HYY's real estate transactions and
any additional costs that may arise for Speks. Also, the new accounting system
The move to Kitsas will generate some costs for the spec. Due to last year's fair
of the surplus, half of the annual party fee will be returned to the team members of the annual party (10 people)
of the total amount of participation fees. The amount to be refunded is
total €395.00.

For the coming year's budget, a deficit of €1,482.50 is expected, while €1,000.00
€ fund investment is taken into account – otherwise the deficit is €482.50. Deficit amount
consists of a task of €1000.00 to secure the finances of Speks
for fund investment and refund of annual party fees to the annual party team. During the term of office
Mikko Kähkönen will serve as the steward for 2026-2027.

Investment activities

The Spring Meeting 2026 decided that Viikki-speksi can invest its funds and authorized the Board of Directors
to develop principles for Viikki-speks' investment activities. In the period 2026-2027 we will create
principles for investment activities and our goal is also to start a small-scale
Fund investment that can help ensure the continuity of the organization's operations
in the long term. Investment activities will take into account financial risks and
Investment targets are selected so that they are as close as possible to the values of Viikki-speks
in accordance with.

Sponsorship matters

The purpose of the sponsorship cooperation is to support the activities of Viikki-speksi ry by acquiring
resources to enable the association to operate, such as money, facilities, materials and
other services supporting operations. The aim for the 2026-2027 term is to continue
fruitful cooperation patterns and further develop Viikki-speksi ry
sponsor cooperation and ensure financial continuity in achieving previous financial goals
in accordance with.

During the 2026-2027 term, new sponsoring partners will be sought and efforts will be made to:
to continue cooperation with previous sponsors. Both new and existing
The sponsors' activities are ensured to correspond to the values of Viikki-speksi. The goal is to only have partners as sponsors who are committed to the environmental policy of Viikki-speksi ry.
and equality values and goals. The content of current sponsor packages will be updated, if necessary, to better meet the wishes of sponsors and otherwise be up-to-date.
When putting together sponsorship packages, the limits of the members' ability to cope are also taken into account.
New forms of sponsorship cooperation introduced in previous terms, such as recreational nights and video advertisements, will continue to be implemented and further developed.
according to our expertise.

The preliminary goal is that the association will receive 1,500 euros in direct funding through sponsorship cooperation.
financial income in the period 2026-2027, as well as at least the same amount of indirect support for space rents
and in the form of material costs. The aim of indirect subsidies is to
according to wishes and meet production needs.

Production

Viikki-speksi produces an annual musical production. The board's actions enable
annual production by recruiting production officers and managers, and
by providing the necessary facilities and funds for production. The government does not control production
artistic implementation, but the production must be in line with the association's values and
with principles.

A dedicated Discord server will be set up for the 2026-2027 production. For the production
Producer(s) and director(s) will be recruited during the summer. The scriptwriting team will work during the summer.
The aim is to start working on the production in teams in October, led by team leaders.
According to the association's decision, the production's performances will be on April 3-4, April 6-7, and
9-10 April 2027 Alo in Helsinki. During the production rehearsal period, we aim to make different
mutually beneficial cooperation with Alo, where possible.

During the production process, we want to create an inspiring working environment for passionate people.
At the same time, we will ensure that production workers have the opportunity to rest,
to recover and refresh. Production workers operate within their own resources.

Perfection should not be strived for, as it jeopardizes well-being or causes burnout.
The production aims to create a functioning culture of asking for and offering help.

Recruitment

Venla Toijonen will be responsible for recruitment during the 2026-2027 term. Team leaders will be recruited
during August-September so that it is possible to recruit other production staff by October
The Board of Directors is responsible for selecting new team leaders. Team leaders will perform
The recruitment manager will support the team leaders when necessary.
Recruitment is carried out via online forms, which are published in Finnish and
in English where applicable. Team leaders are expected to have knowledge of Finnish.
Recruitments are announced on our social media channels, both Viikki-speksi's own and
if possible, on the email lists of Viikki's subject organizations. In addition, open recruitment
will be marketed at freshman and recruitment events in early fall.

The team leader positions offered are refined based on previous years' experience.
The goal is to fill all team leader positions. Team leaders are selected based on:
the well-being and resilience of applicants, which is why the accumulation of responsibility and work on individuals
people are avoided. Each team is assigned to as many people as possible.
team leader, but taking into account the wishes of the applicants.

Information

By information we mean activities organized by the government, such as associations and
information about board meetings, events or decisions. During the term of office 2026-2027
Minna Hietaharju is responsible for the board and association's information or its organization.
Information related to the association's activities is provided, among other things, through email lists,
Through Instagram, Facebook page and the general Discord of the membership, which
We communicate factual content related to the association's activities and schedules. In general
On Discord, new and old members are able to communicate with each other, exchange
tips on good practices and also for members outside the production team can be created
cohesion.

In addition, there is a Discord for production members, through which
Production members are informed about production matters. Production members are on the Produktion discord
can discuss and inform about internal production matters, for example, within their own groups or
within their area of responsibility with a low threshold. Our goal would be to create
such a discussion should be conducted in a relaxed and open atmosphere, where the internal production
grouping would be possible. Discord also serves as a platform for sharing so-called memes and art,
which creates a good team spirit in production.

Important announcements about the association's meetings are given in Finnish and English. For members
We aim to inform you about the most important events and announcements via email and Discord.
via a public channel. Information on the website and other current communications
will be conducted in Finnish and English.

This term will continue to ensure transparency and visibility in government work.
The publication will be maintained on the website during the 2026-2027 term and the top 3 of the meetings
will be published on Discord and the association's social media. Event announcements
We aim to hold it a month, but at least a couple of weeks in advance if event schedules
are not yet known to the government. In addition, care is taken to ensure that as many people as possible receive
information about various events and information. The agenda is distributed with the meeting invitation and
Maintain awareness of the YV form and the principles of safe space by communicating
about them regularly. A relatively consistent overall appearance is maintained in the communications, but
The attention brought by possible memes to the information will be increased. The website is being kept up to date.
clear and up-to-date in terms of both images and information about the new production. At the same time, we will continue
Maintaining Viikki-speksi production images on a flickr account, where they are available for viewing.

Subject organization cooperation

The Viikki-speks subject organization manager is responsible for cooperation with subject organizations.
In the operating period 2026-2027, the goal is to maintain a close cooperation network between Viikki's various
with subject organizations and thus make Viikki-specs more familiar to the production
for external students. The aim is to establish the position of Viikki-speks in Viikki
on campus, to bring queer culture to the fore more than before and to create an atmosphere in which
The events organized by Viikki-speks and the production recruitments would feel like everyone at Viikki
from open and interesting events for students. In addition, we strive to develop
cooperation and activities with our sister companies and to do as much as possible
external performances at events organized by associations and subject organizations. In addition to this
we are exploring opportunities to get association members who pay membership fees to Viikki-speks,
whose members we could offer various benefits and thus further deepen cooperation
With Viikki's subject organizations.

Subject organization activities will focus especially on freshman events and orientation week in autumn 2026.
and around the campus promotions in spring 2027. We strive to be as visible as possible
in many different freshman events this fall and to develop the Viikki campus
information evenings held with umbrella organizations. Presentations that have been well received
Marketing events at the various campuses of the University of Helsinki will continue, and discounted
Group tickets to performances will continue to be offered to subject organizations. In addition, we focus on
more active direct communication with subject associations by utilizing
in addition to email lists, we also have Whatsapp and Telegram groups and share specific information
in the journals of subject associations and freshman guides.

Proceedings

The event manager is responsible for the event together with the rest of the Viikki-speks board.
In addition, assistant managers and an events team are being recruited to help with the events.
in planning and practical arrangements. We strive to ensure that events are attended
sufficient volunteer contribution, so that the responsibility does not accumulate on the shoulders of individual persons. The association
The events are mainly set during university semesters and the events are tailored to
production schedule. The aim is to organize events already in early autumn, taking into account
especially the commitment of new members to the association's activities.

Events will be organized both internally within the production and openly for everyone.
The purpose of the events is to increase the spirit of togetherness between the production and the members of the association and
grouping and increase the visibility of Viikki-speks to other students and organizations.
Where possible, we also organize events in collaboration with other spe...
with. All events follow our equality and environmental strategies and
Possible servings always include non-alcoholic options. Part of Viikki-speks
events, such as production rehearsals and workshops, are completely alcohol-free
events.

We will be organizing both open to everyone and internal production events almost throughout the year.
during the term of office. In early autumn, our event calendar will be filled with low-threshold
information events and recruitment events. Later in the autumn we will organize internal production events, such as the production kick-off event and the script
a reading session to promote grouping between teams and reduce
threshold for collaboration between different teams. We also organize traditional Halloween parties and
Christmas shows. The biggest events in spring 2026 will be the Viikki-speks production
name celebrities, production performances, voice control (or shadow voice control) and birthday parties.
In the vicinity of the performances, we take a break from the bigger ones, except for the Karonka.
events so that production staff can focus on the performances. In addition, we organize
various low-threshold events for members and students throughout the year. We organize
throughout the season, if possible, exceptions to other specs, for example.

During the season, we aim to facilitate advance planning of events by scheduling
dates of events directly into the government's annual calendar, the planning of which is already underway
at the beginning of the season. This makes communicating about events smoother, information gets out
earlier and event information reaches a larger audience. The government presents the annual clock
for team leaders.

Parity

Viikki-speksi follows HYY's equality plan in all its activities.
Enna Sievänen and Pihla Perkkiö will serve as equality officers for the 2026-2027 term.
The association's equality activities are based on the association's strategy, and its goal is
is to promote and maintain equality and create a comfortable and safe environment in the organization
atmosphere. A prerequisite for encouraging and aware organizational activities is the
respectful and safe interaction, which we strive for through equality activities
We also strive to prevent the emergence of discriminatory and insensitive practices.
to the association's structures and to eliminate existing shortcomings. The association has
up-to-date principles for a safer space, to which the association requires everyone to adhere
In the coming period, we will continue to strive to promote adequate English language
attention, especially in oral and informal communication situations.

The YV manager encourages members to report any irregularities as early as possible.
stage so that problems can be dealt with more effectively. The following are the YV responsible
anonymous harassment form found on the association's website [1] and are personally
accessible to members of the association, for example on the Discord platform. In addition, members of the association
can contact the board members or HYY's equality officer. The association's
An on-call harassment contact person will be appointed for the events and the events will include
principles of a safer space and instructions for reaching the YV responsible persons. YV responsible persons
strive to ensure that all members of the association and those participating in its activities are
aware of contact persons they can rely on in problem situations.

In case of any potential problems, the YV managers will take the necessary measures.
measures. The YV strategy authorizes YV managers to act as investigators
in conflict situations between the association and different parties in production. The resolution can take place
either through the YV managers, which allows the anonymity of the parties to be maintained, or
face-to-face with the parties. The YV managers encourage members to report grievances in their own names, if possible, in order to resolve conflict situations.
resolved more efficiently.

Viikki-speksi ry strives to provide all responsible persons and the board with a thorough
YV orientation. In addition, workshops on consent and physical contact
are organized for teams that need them. The YV managers compile the orientation materials, which
are also published to all members. The YV managers themselves train themselves as much as possible
In HYY's equality training. The YV managers will familiarize themselves with and consult if necessary.
From HYY's equality guide for organizational actors [2].

The board of directors of Viikki-speksi ry aims to improve the flow of information between the CEO and the board.
by encouraging the CEO to participate in board meetings. The CEO reports
on the implementation of the strategy to the board on a monthly basis, so that the board remains up to date
about the status of equality in the association. In addition, the YV manager compiles one annual report
during the term of office. At the end of the term, the YV managers draw up a written will for future
For those responsible for YV.

Environmental responsibility

Miina Manninen will be the environmental manager for Viikki-speks in the 2026-2027 season.
During this period, the environmental manager ensures compliance with Viikki-speks' environmental strategy.
Specifically, the job description largely consists of the environmental impact of Viikki-speksi ry's operations.
minimizing and raising awareness of environmental issues within production and the organization.
The greatest environmental impact of the association's activities arises from the production, which is procured
supplies for, among other things, staging, costumes and make-up, as well as for events
where food and drinks are served. The plan for the 2026-2027 season is to do all
possible production-related material purchases, with an emphasis on used goods
purchase or loan.

Concrete actions can include, for example, acquiring the necessary props.
from production workers' own goods or recycling centers, as well as from existing
reuse of materials. It would also be desirable to conduct open surveys, e.g. on social media
possible set/costume needs and collaborate with other spec
for example, by exchanging materials. The set design team in particular could also use wood
When buying, ask hardware stores for scrap pieces that you wouldn't necessarily get otherwise.
use or buy the materials from Tori.fi, for example. In costumes and make-up, you could
emphasizes avoiding glitter and otherwise favoring biodegradable products.

Food services should aim to have the lowest possible environmental impact, for example:
with plant-based and seasonal raw material choices. Meeting and
When purchasing event catering, you should also consider using waste food stores such as Matsmart.
and utilizing Smart Food online stores.

The environmental manager prepares an annual report to the board of directors on the implementation of the environmental strategy, and
possible suggestions for improvement in order to address potential problem areas
The environmental manager also participates, within his/her resources, in the work of the background teams when production purchases are made, or in other ways encourages
production to the environmental sustainability of material procurement. Production team leaders
are also encouraged to contact the environmental manager themselves, so that each team member
The operation results in the least possible environmental impact.

Premises

The use of Viikki-speksi facilities will change significantly in the coming season at HYY.
as a result of extensive changes in space resulting from real estate transactions. Previously used
The Pupu club space on the ground floor of Mechelininkatu 3 D will not be used by Viikki-speksi.
to the same extent as before. The previous cluster division of HYY has been abolished and Pupua
The Pupubrikaati, which managed the project, ended its operations last spring.

About the future facilities available to organizations under HYY and related matters
There is no exact information about the booking policies yet. However, we will continue to make use of
HYY's facilities are available for both production training and organizing various events.
Based on preliminary information, we will probably be able to continue with Mechelininkatu 3 D.
use of the warehouse at least in some respects. Since the availability of HYY's facilities may change in the coming period
be more limited than before, we try to pay attention to reserving the facilities
for events and training well in advance so that arrangements run smoothly.

In addition to HYY's premises, Viikki-speksi has two premises provided by the City of Helsinki.
Regular shifts: on the Narri stage on Sundays at 1-3 pm and in the Hertsi youth center on Mondays
7-9 p.m., which are reserved mainly for production rehearsals. In addition to this
we will explore other possibilities for using the space. If necessary, training can be
supplemented by individual shifts booked at the City of Helsinki facilities. The goal for the season is
continue the regular weekly shifts of the background teams that have proven successful in previous years
in a suitable location.

Due to the change, the role of the board's facility manager will be developed. Previously
The task of the facilities manager has included reserving club space for Viikki-speks events and various
teams. In the future arrangement, the role of the facility manager could include various
Finding suitable premises for Viikki-speks' operations and establishing a team of team leaders and the board of directors
informing members about different possibilities for using the space. For example, the space manager could
helps to find a suitable space for the activity from a variety of options, together with the current
with the event organizer. The venue manager will also come if possible
participate in training related to HYY's new premises and familiarize yourself with HYY's future
to the room reservation system and is responsible for its use. The most functional entity for the role will be
only take shape as the season progresses.

Member welfare and consultation

In accordance with proven practice, the board collects organizational feedback semi-annually.
In addition, we ensure the comfort and satisfaction of our members by collecting
feedback on the events we organize, our activities and the progress of production all the time
with an open electronic feedback box.

Feedback is collected on, among other things, the functionality of communications, events, general
comfort and operational safety. Based on this feedback, the board
compile development proposals for the second half of the term, as well as for the next government.
Development proposals passed on from the previous government emphasize, among other things:
grouping, decentralization of responsibility and clear communication between teams
importance.

The current government intends to aim to develop these points in the coming period and intends to:
also organize similar, large-scale feedback gatherings in winter 2026 and spring 2027.
We also respond to feedback openly by providing information about the Board's activities,
repair shops, as well as updated strategies and action plans.

The well-being of responsible persons and the board is supported through recreational hours, regular
through meetings, and if necessary, by redelegating tasks with a low threshold
as the workload increases. All participants are reminded of the
volunteerism and emphasizing prioritizing one's own well-being in the association's activities
We strive to create an atmosphere where the threshold for asking for help is lowered and support is always available.
at hand.

Out

The action plan will be approved at the association's regular summer meeting.
in July 2026. The government will monitor the implementation of the action plan by collecting reports
from board members, the CEO, the environmental manager and producers on a monthly basis.
The implementation of the action plan is monitored and discussed at monthly meetings.
at board meetings. Monitoring the implementation of the action plan creates the basis
for the annual report in spring 2027.

[1] Viikki-speksi ry website, https://www.viikkispeksi.fi
[2] Course: Equality in Organizational Activities (hyy.fi)